- Use only computers with actively supported operating systems and up to date software.
- Do NOT browse the internet, use social media or send and receive email on ANY computer or device that is on the same network as a computer used for QuickBooks Point of Sale Desktop or QuickBooks Desktop Accounting. A device is a tablet, smartphone or laptop.
- Purchase and Configure a commercial grade network eouter.
- Configure each computer on the Point of Sale / Accounting network with a Standard Windows user account and an Administrator user account.
o Administrator user account is only to be used when Hardware / Software changes are made.
o Standard Windows user account is used ALL the time. - Each computer on the Point of Sale / Accounting network is to have both antivirus and firewall software installed AND configured properly.
o Configure to have daily updates and daily full virus scans.
o Daily review of updates and scans to verify completion.
o iPOS uses BitDefender Managed Internet Security. Click here to read more. - Configure 2 Point of Sale and Accounting database backups daily.
o Mid-Day and End of Day.
o Confirm backups completed successfully, daily. - Install and Configure an Offsite Backup application.
o Confirm Offsite Backup completed successfully, daily. - Configure each computer to install Windows Updates automatically.
o Confirm updates have installed and restart computer if necessary.
o Windows Updates are released on the second and fourth Tuesdays of each month.
o On the 2nd and 4th Wednesday check if updates are waiting to be installed, restart the computer to install.
o An update waiting to be installed will be noted when you go to Shutdown or Restart. - All wireless connectivity MUST either be contained to a guest wireless network or properly segmented wireless network.
- All wireless connectivity must have proper security.
- All credentials for software and hardware access need to be updated on a regular basis, i.e., passwords changed every 30, 45 or 60 days.
- Passwords need to be strong (at least 8 characters consisting of upper and lower case letters, at least 1 number and at least 1 special character).
- Configure the screen saver in Windows to lock the screen after a couple of minutes.
o Require a password to unlock the screen saver. - It is highly recommended that any passwords used do not contain any of the following pieces of information:
o Name, nickname, username, child’s name, birthdates, or any other type of personally identifiable piece of information. - When an employee leaves your company, disable their credentials immediately.
- To learn about best practices for QuickBooks Point of Sale Desktop and QuickBooks Accounting Desktop Security, click here.
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